Privacy Policy
1) Information we collect
Account information (name, email address, institutional affiliation)
Study registration details submitted by users
Communication records submitted via contact forms
Technical data such as IP address, browser type, and device metadata
Payment confirmation data processed through secure third-party providers
2) How we use information
To create and manage user accounts
To process study registrations and assign Registration IDs
To maintain audit trails and version history
To respond to inquiries and governance requests
To monitor platform security and prevent misuse
To comply with legal and regulatory obligations
3) Public versus private information
Study metadata submitted for registration becomes publicly accessible.
Account credentials and administrative logs remain private.
Payment information is handled by secure third-party processors and is not stored on our servers.
4) Data retention
Public registry records are retained long term to preserve citation integrity.
Administrative and security logs are retained for a reasonable operational period.
User account information may be anonymized or deleted upon lawful request.
5) Security measures
Role-based access control and restricted administrative permissions
Encrypted connections (HTTPS) for data transmission
Secure hosting infrastructure and regular system updates
Monitoring and logging of security-related events
6) Cookies and analytics
Cookies may be used for authentication and session management.
Anonymous analytics may be used to improve platform performance.
Users may adjust browser settings to manage cookie preferences.
7) User rights
Request access to personal account information
Request correction of inaccurate data
Request deletion or anonymization where legally permissible
Submit privacy-related concerns to the governance team
8) Changes to this policy
This Privacy Policy may be updated periodically. Material changes will be reflected by an updated “Last updated” date.